How COVID-19 affected interpreting.

February 18, 2021 § 6 Comments

Dear Colleagues:

This is an article I wrote for the ITI. It was published several months ago, and I now reproduce it on my blog:

The pandemic has been an eye-opener on the future of the profession, and an opportunity to assess everything I was doing right before this crisis. During the last couple of months, I have strengthened my professional bond with my direct clients. Because of the uncertain future, and complicated present, I saw the need to contact my best clients with three objectives: To reassured them I am here to assist them at this time; to show them empathy and remind them I am going through the same difficulties they are facing to remain viable; and to advise them on their best options to deal with urgent matters using RSI until they meet in person again. COVID-19 showed me I did the right thing years ago when I looked for direct clients instead of waiting for the agencies to contact me. I validate this decision every time I hear how agencies are trying to lower interpreting fees; or how they are taking advantage by recruiting desperate or inexperienced interpreters willing to be paid by the minute. I see there is an RSI hype that, from the platform’s perspective is a total success. You can hardly spend a minute on social media without running into an interpreter bragging about their newly acquired skill. Unfortunately, I see how many of these colleagues believe that learning the platform translates into assignments and income. I feel sorry for them because nobody reminded them interpreters get hired based on the quality of their work and their professional experience. It breaks my heart to see how many are spending the limited money they have on expensive microphones, headsets, and even soundproof rooms. Isolation made me appreciate things I never considered before: genuine solidarity among professional colleagues, human contact, my time in the booth, talking to the client face to face, touring a venue before the event, crowded airports, hotel bars after the event, shaking the hand of a good technician in appreciation for making me sound good. Interpreters are social beings and there are many cultures in the world that will demand in-person conferences and meetings when it is safe to do it. Before the virus, RSI was a small business; now tech giants are pouring in their resources. It may be a matter of time before the RSI platforms interpreters are talking about are Microsoft, Google, and Apple. Finally, I learned two lessons: Some professional associations are helping us through these ugly days while others prioritized money over humans and are forging ahead with expensive conferences no one will attend. I learned RSI will get better every day and it will remain the choice for small and preliminary meetings. It will also be used by companies that could not afford in-person events before. We must decide the professional fees and work conditions we need and want. It must be the interpreter who gets the client, not the platform. If we do our job, there will be a bigger pie for all interpreters.

What we learned as Interpreters in 2020.

January 12, 2021 § 6 Comments

Dear Colleagues,

Now that 2020 ended and we are working towards a better and safer 2021, it is time to assess what we learned during the past 12 months. As interpreters we are constantly learning, and from talking to many of my colleagues, last year was like no other. 2020 was garbage. It was a terrible year for humanity, and for the profession, and it was even worse for the interpreters.

Stating the facts does not make me a negative individual. This post acknowledges reality because that is the only way we can move forward and leave this awful year in the trash can. To those who say the year was not so bad, because it made us realize what is truly important, I say this is a self-defense mechanism that keeps us from dealing with the horrendous truth; and to those claiming that 2020 was a good year for them, all I can do is ask them how can you celebrate a year when so many millions of people died, many more millions got sick with long-term consequences, lost their jobs, or their business went under with no fault of their own? The year was a dark moment in human history. We saw how many of our colleagues, some great interpreters, left the profession just to feed their families; we saw how the sound technicians, our professional partners, lost their source of income, and with that their homes, cars, health insurance. I was left wondering about the lives of airport, hotel, and airline workers who I used to see several times a week and were left with the sad option of collecting unemployment insurance and visiting food banks to feed their children. I often think of my colleagues enduring the hardship of not working remotely as they now have their children at home because schools were closed many months ago; I see how many colleagues, some top-tier interpreters, are struggling to learn technology, and install the infrastructure at home to enter the world of distance conference interpreting, and literarily suffer as they try to understand a technology that appeared too late in their lives, or cut essential expenses so they can pay for high speed internet, or noise-cancelling headphones. I feel so sad when I see my elderly colleagues getting COVID-19, and sometimes passing away. I had a hard time, like we all did, but fortunately, I was technologically ready to jump on the distance interpreting bandwagon, and even though I am working at home, missing all those things that make life worth living, such as traveling, and enjoying human contact, I was lucky enough to work, remotely, with magnificent interpreters and many of my dearest colleagues.

Our profession saw its conferences migrate to a virtual mode, allowing us to learn and practice, but depriving us from the opportunities to do networking and renew friendships with those colleagues we only see once a year. I congratulate those professional associations that cancelled, postponed, and moved their conferences online, and I shame those associations that put money ahead of their members’ health, and waited until the last moment to switch to virtual. That we will remember.

2020 was the year of fraud and misrepresentation of credentials where sadly, many great instructors and presenters shared cyberspace with unknown, self-proclaimed experts who made money by designing a nice website, attractive advertisement, and nothing else. We saw the growth of our profession in distance interpreting: Remote Simultaneous Interpreting (RSI) video remote interpreting (VRI) and over the phone interpreting (OPI). Unfortunately, much of its growth was due to questionable advertisement by some platforms and agencies who scared clients and naïve interpreters by making them believe that in-person interpreting was forever gone, and selling them the false idea that distance interpreting was of the same quality as in-person traditional work. We learned the value of real interpreter-centric professional associations that defended our interests when platforms, agencies, and many clients tried (and continue to try) to lower our standards by retaining unqualified interpreters, violating the rules of professional domicile, and recruiting interpreters and para-professionals willing to work long hours, solo, and for little money. We saw how not even a pandemic can bring us a one hundred percent pariah-safe year.

One of the few good things that happened in 2020 was the defeat of ATA’s Board initiative to decouple membership from certification. I applaud the members who made it possible with their vote.

Finally, to end on a positive note, I say we proved to ourselves that interpreters are resilient, able to adapt to adversity to survive, and good humans. We saw more unity among our colleagues than ever before. This was a welcome development in the ferocious assault by the agencies demanding work for lower pay, and platforms demanding work under substandard conditions. I disagree, however, with the idea that we “learned” how to do this. We just remembered how to do it. It is Darwinian that humans adapt to changing circumstances. That is natural selection.

We now face a new year full of uncertainty, with a poor distribution of the COVID-19 vaccine, new mutations of the virus, a world economy in shambles, a hospitality sector, vital to our profession, looking at a long term come back that has not even started, and the usual agencies and their associates looking for a way to make a quick buck at the expense of the interpreter. As you can see, dear friends and colleagues, there were terrible things in 2020, many of us lost family, friends and colleagues; our income was affected, and some of our clients closed. Fortunately, we remembered we are resilient, adaptable, and courageous; we discovered we can work together as interpreters regardless of our geographic location, and we saw there is technology to keep us going during the crisis. Much changed and sadly much stayed the same. I will focus on the good things to come while I guard against the bad ones. I wish you all a better and healthy 2021!

When clients do not provide information in advance.

February 10, 2020 § 4 Comments

Dear Colleagues,

We are expected to accurately interpret all subjects from one language into another, often to an audience that knows the topic, sometimes to people who have devoted their lives to that subject. We meet these expectations and deliver the rendition by performing many complex tasks, among them extensive preparation, including research and study of the topics to be presented during the conference, lecture, workshop, business negotiation, press conference, court hearing, diplomatic summit, etc.

We are professionally trained to research a subject, understand it, prepare glossaries, and study it, but this is not enough. Knowledge in any subject is infinite and it must be narrowed down to the specific themes to be presented or discussed at the event we were hired to interpret. Speakers have different styles and many have done their own research, written books or papers that will be presented, or at least alluded to, often for the first time, during the dissertation.

Due to these facts, the only way we can deliver the best quality service is by studying the presenters’ materials ahead of time.  This means our client must provide this information: documents, videos, audio recordings, for us to prepare, and we need to get them as far in advance as possible.

Documents are very important because that will be the main portion of the lecture; it often includes power point presentations we must review for several reasons: We need to make sure we understand the contents of every slide, that we find the best equivalent terms in the target language; we must pay attention to the information each slide contains because we need to tell the presenter how long the slide needs to stay on the screen before moving on to the next one, to give the audience time to listen to the interpretation and then see the contents of the slide (words, figures, charts, images, quotes, etc.) This is time consuming and it could take interpreters several days to go through the power point presentation.

Videos are difficult to interpret. Sometimes the sound is not very good, or words get lost behind the sounds of very loud music or noise; the speakers on the video may talk too fast, have a heavy accent, use regional expressions, tell a joke or share a sports story. Many speakers choose movie or TV show clips with nothing to do with the conference, because they were chosen as icebreakers or to drive a point across. There are videos of songs also. Interpreters need to study these videos; some must be watched many times. They have to assess the jokes, idiomatic expressions, cultural differences, and sports analogies, and then decide what to do: find a similar joke in the target language, use an equivalent sports story on a sport the audience will relate to, find the best idiomatic expression on the other language to convey the same message using the same register. Sometimes the best solution is to recommend the speaker not to use the video, particularly when there are cultural concerns.  Then, on the day of the event, interpreters need to make sure the video’s volume and quality of sound is the right one for both: the room and the booth.

Audio recordings could be an interpreter’s nightmare, especially in court interpreting where the quality of the sound is less than desirable because many of these audio recordings come from wiretaps, hidden microphones, concealed body microphones, and so on. These recordings are plagued with obscenities, slang, low register speech, and powerful background noises. Interpreters devote endless hours to listening and sometimes decoding what was said. This time-consuming task must be performed ahead of the event so the interpreter knows the recording’s contents and determines what words to use during the rendition. After reviewing the recording an interpreter can suggest to the client to use a transcript of the audio recording, with a written translation into the target language, and either project it on the screen at the same time the audience listens to the recording and the interpreters simultaneous rendition, or to distribute paper transcripts and translations for the audience to follow along the recording.

These arguments should be sufficient for all clients to provide these materials to the interpreting team ahead of time; many knowledgeable, experienced clients do so and the results are evident: a great interpretation. Others are more reluctant, and there are some who unfortunately neglect the interpreters or clearly decide not to provide an iota of information before the event.

Interpreters need to convey to the client the reason they have to see the materials before the assignment; they have to explain that interpreting is a fiduciary profession, that we are bound by a strict duty of confidentiality, and make them see we have no interest in the information past the day of the interpretation. When the client is concerned about intellectual property rights or national security, Interpreters can offer flexibility to the client, and for an additional fee, they can agree to review said materials at the client’s place of business, but always ahead of the event.

All interpreting services contracts must include a provision stating that the client assumes the obligation to provide all requested and needed materials to the interpreters as early as possible, and always before the event.

Even with such a clause, sometimes, interpreters get no materials, get part of them, or they get all materials, but a video or a slide were added at the last minute and the interpreting team learns of this change at the venue, right before the start of the event, or even worse: during the rendition when the slide is shown on the screen or the video is played.

In these cases, professional interpreters have two reactions coming straight from their gut simultaneously: “I will stand up and walk away. I am not interpreting this”, and “I am a professional, the client’s incompetence or negligence it’s not the audience’s fault. I’ll stay and try my best”. Both reactions are good and have value. Let me explain:

The good client will always deliver materials on time, you need not to concern about them, but there are other clients late with the materials, deliver only part of them, and sometimes forget to provide needed information altogether, but they have potential, you want to keep them, and they will improve if you try a little harder. I say give these clients a second chance.

As soon as it is evident they will not provide materials, talk to them and clarify that what they did was wrong, but, because you are a consummate professional, you will try your best and stay and interpret the event even though the final result will not be nearly as good as it would be if the materials were provided. If they fail again on a second event: drop them, you are wasting your time with them, and time is money.

Finally, if your contract calls for client to deliver all requested and needed materials and the client did not comply, when you are not interested on that client, and it was a nightmare dealing with them during the preparations for the event, I would walk out without interpreting, demand payment of my fees, explain to them they breached the professional services contract they had with you, and if they refuse to pay, sue them for your fee plus damages and your attorney’s fees.

On both cases you taught the client a lesson: To the client you want to keep, you tried to educate them and keep them on your list. To the client you never want to see again, you showed them that interpreters are professionals they cannot take advantage of.

I now ask you to please share your thoughts on this important subject.

We should act more like professionals and less like merchants.

April 29, 2019 § 6 Comments

Dear Colleagues:

Interpreters are constantly fighting to be recognized as a profession, to be respected by their clients, and to be treated and remunerated as providers of a specialized service that requires a strong academic background. Although most interpreters strive to be viewed as fellow professionals of physicians, engineers, attorneys and accountants, many colleagues, including freelance interpreters, behave more like a tradesperson than a professional.

Because of poor legislation, pervasive ignorance, and a myth that any bilingual can interpret, the idea that professional interpreting services can be provided by a commercial agency has been accepted, or at least tolerated, around the world. Professional services have been bought and sold like commodities by businesspeople foreign to interpreting, stingy government agencies, and unscrupulous interpreters willing to sell out their profession to make a quick buck.

A world where physicians provide their services through a commercial agency’s model is unimaginable. Attorneys’ Bars around the world would oppose, and destroy, any efforts to sell legal representation by agencies where a high school teenager, calling herself a project manager, were to assign lawyers to their clients on an availability basis, without considering quality or experience to decide on the attorney who gets the case. Interpreters see this happening every day and do nothing about it. Not even freelancers question this commercial model; they join these merchants and help to undermine their own profession.

I am not naïve. Multinational interpreting agencies are powerful, greedy organizations willing to fight for what they consider their “industry” to the end. They launch advertising campaigns, misinformation efforts to convince potential customers (they do not have clients) that hiring an interpreter is very difficult; that it can only be done through an agency. They spend time and money convincing freelance interpreters they are their allies; they procure them work, deal with the customer, and pay them a fare “rate” (they do not pay professional fees) after taking the portion of the paycheck they have morally earned. Interesting that agencies never disclose interpreters what they charge their customers, and force freelancers to remain silent when approached by one of the customers about their professional fees or availability.

We will not get rid of these agencies, but I know that interpreters will only be viewed as professionals when they act the part. I also know that some, few, are managed by good people.

There are many colleagues around the world who work as I do. We operate as a doctor’s office or a law office work. When contacted by a client about an assignment that will require the services of interpreters in five languages, I provide my client with the name and contact information of trusted colleagues with the experience and language combination needed for the assignment. If the potential project involves languages commonly used in my part of the world, or several interpreters in my own language combination, I even forward the inquiry to my trusted colleagues, my allies. My client takes it from there and individually negotiates the fee. I also suggest, and sometimes forward, the request to a trusted equipment/technical support provider. The client negotiates costs directly with them. It is like going to a building where many physicians have their offices, all independent, but all trusted colleagues; they suggest one of their colleagues depending on the field of specialization needed by the patient, but each doctor negotiates and sends a separate bill. These professional alliances, professional groups, are a network of professionals who know each other’s quality of work, ethical values, and language combinations. The client has to pay the professional interpreters individually, but he need not look for interpreters with the right experience, language pairs, or availability. That is all done by the interpreter who the client contacted first. That interpreter is the point of contact who suggests colleagues she will vouch for, and she is moved by no other interest but her client’s satisfaction. She will not subcontract the other interpreters, she will not charge them a commission or referral fee, she will only do what all physicians do when you go to their office and they suggest you see the dentist downstairs or the eye doctor next door.

There will be instances when you cannot help the client. There are languages you never work with. Sometimes doctors cannot recommend a colleague because they have no proctologist in the building. That does not mean that the professional network they offer to their patients has no value.

My good clients love this option. They understand it is difficult to get quality in all booths. They trust me and know that I would not jeopardize my reputation by referring them to a mediocre interpreter. They know I suggest nobody services because they are cheap. They also trust my judgement and experience a lot more than they trust a young monolingual person with no practical or theoretical knowledge of the profession, who calls himself “project manager” and has met none of the interpreters he will line up for a job. Clients know that project managers abide by company rules and guidelines which include: profit at all costs. They know their professional pool is limited because they can only provide interpreters willing to work with the agency in exchange for lower fees, inadequate working conditions, and disrespectful treatment.  This professional network model operates as a virtual office where my trusted colleagues are all over the world. It has no time or space limitations.

Interpreters who want to grow and expand to a larger scale should do it, but they should do it as law firms do. Incorporate as a professional corporation or a limited liability corporation, not a commercial enterprise like agencies do. These solutions will let you work as formal partners or shareholders and protect from liability without giving up your professional identity. We need not look or operate like an agency. They are not us.

They want to commoditize our profession and turn it into an industry. They are outsiders with a different set and scale of values. We are professionals. We should act as such. I know many of you are already doing what I described. I also know many colleagues will dismiss these ideas and even defend the agency commercial model. I am aware professional associations are guided by board members who own agencies, and as we have seen, even board members refuse to recuse themselves from voting in association matters when there is a conflict of interest between interpreters and agencies. Finally, I know some interpreters are not ready to freelance, they fear they cannot get clients outside the agency world, or they are content with little money. There, stay with the agencies, that is what you like and deserve.  I now invite you to share your thoughts on this critical issue for our recognition as professional service providers.

Interpreters: Your clients, and your clients’ clients.

June 4, 2018 § 8 Comments

Dear colleagues:

I get goosebumps every time I hear freelance interpreters talk about their “boss”. I am constantly surprised at the huge number of independent contractor colleagues who refer to the authorities at the agencies, hospitals and courthouses they provide interpreter services for as their bosses.

This is an abomination when used to describe the other party to a professional services contractual relationship, now exacerbated by the very dangerous ruling by the United States National Labor Relations Board (NLRB) in SOSi where it ordered this interpreting agency to reclassify its interpreters working as independent contractors as employees. SOSi is appealing the decision, and we will discuss it in depth on a future post.

Our concern today is the conscious or subconscious lack of understanding of the professional services relationship derived from a contract where an independent interpreter is the service provider.

Freelance interpreters are independent professionals who provide their services for a fee. The terms of such services and fees are agreed upon by the interpreter providing the service and the individual or corporation recipient of the interpreting services in a contract. The parties to this contract are: The professional (who provides the interpretation, in other words, the interpreter) and the recipient of the professional service, called the client.

Yes, dear friends and colleagues, as freelance professional interpreters we provide our services to a counterpart called the client. Our main contractual duty is to render the interpreting services as agreed with the client, and the client’s main obligation is to pay the agreed fee in exchange for those services. The contract is called: Professional services contract.

Freelance interpreters are independent professionals free to choose the clients they want, under the terms they see fit, and for the service they picked. There is no authority figure over the freelance interpreter. All duties, responsibilities and obligations are contained in a voluntary contract (oral or written), a professional code of ethics, and the legislation governing the profession in a particular jurisdiction.  Client and interpreter are equals. There is no boss.

Bosses exist in labor relations where a part: the employee, is in a subordinate position to the other: the employer or boss, who gives directions, orders, and instructions to the subordinate who must comply with these commands during working hours, in exchange for a fixed wage. Employer and employee are not equals in this relationship. An employee cannot choose what she does. If she does not comply she will be sanctioned and even fired.

Webster states that: a client is “… a person who engages the professional advice or services of another…” Oxford tells us that a client is “…a person or organization using the services of a lawyer or other professional person or company…”

Interpreting is a profession. Interpreters perform a professional service. Interpreters, like all professional service providers, have clients.

Here we see then that we must not call a client a boss because it is inaccurate, and it immediately puts the interpreter at a disadvantage. Calling your client “boss” creates a subservient relationship in your mind that will quickly translate into an attitude and lifestyle. It paralyzes the interpreter as she or he will no longer feel capable or worthy of arguing work conditions, professional fees, or assignments.

For those of you who see judges, doctors, court and hospital administrators, and language service agencies: Eliminate that thought. It is wrong. They are your clients, and you can negotiate and refuse assignments when you consider it appropriate.  Your duties and responsibilities to do a professional top-notch job come from the contract, the legislation, and from your professionalism. You do a good job because you are a professional who wants to provide a good service because you want to keep the client, or you just want to do the right thing. You don’t do it because you have somebody breathing on your neck looking over your shoulder micromanaging everything you do. You do not need someone telling you how to dress for an assignment, or reminding you to get there on time. However, as long as you see the client as your boss, they will act as your employer.

Professional interpreters have clients and charge professional fees. They do not charge rates. A commercial product vendor or a non-professional service supplier do not have clients. They have customers. A customer buys goods or non-professional services from a business. Webster defines them as: “…one that purchases a commodity or service…” Oxford gives more details when it tells us that a customer is “…a person who buys goods or services from a shop or business…” Unlike professionals, these merchants get a rate or a price in exchange for the goods or non-professional services purchased.

Physicians and dentists are professional service providers, so they technically have clients, but for historical reasons, and due to the nature of their services, these service recipients are called patients. According to the American Medical Association’s Code of Ethics (AMA), physicians must be “…dedicated to providing competent medical care, with compassion and respect for human dignity and right.” It also considers that people with an illness must wait to see a doctor or to be treated, and that requires patience. Webster indicates that a patient is “…an individual awaiting or under medical care and treatment…”  To Oxford it is “…a person receiving or registered to receive medical treatment…”

I have observed how many freelance interpreters have a hard time separating their client from others who may participate in the process like vendors and providers. The convention center or hotel events center are not the interpreter clients, they are vendors who provided the facility so there can be a conference. Unless the interpreter hired them directly, they have no contractual relation with the interpreter. They are the interpreters’ clients’ problem. The same can be said for the technical support: booths, interpreting equipment, sound system, etc. Unless they were hired directly by the interpreters, these are also suppliers who have a contract with the interpreters’ client, not with the interpreters. They are not your problem either.

Another common mistake is to confuse the direct beneficiary of the interpretation with the interpreter’s client. Usually, they are not your client. The five hundred people in the auditorium listening to your rendition are the direct beneficiaries of your professional rendition. Without you they could not attend the event; however, they are not your clients. They are your client’s clients. As professionals we must accommodate all reasonable requests by the audience and the speakers, but they are not the ones paying your fee. They are paying your client because they are your client’s clients. For this reason if a person in the auditorium asks you to speak louder, you may consider the request, and even honor it when reasonable; but if somebody attending the conference asks you to take a recorder to the booth and record the rendition for him, you will decline, and direct him to your client (please read my blog post on what to do in this situation).

Dear friends and colleagues, as professional interpreters who provide our services as freelancers we have many clients we choose. We decide who we want as our client, and who we do not. We have the last word on whether we do an assignment, and when a professional relationship with a client must end. We set and negotiate the terms of our work, our pay, and out booth mates.  Employees do not get to do this because they have a boss: the employer. We do not. We practice in a world where we are equals with our counterparts in a professional contractual relationship. We do a magnificent job, we accommodate all reasonable requests of our clients’ clients, and we cooperate and support other providers and suppliers such as facility workers and technical support staff, but we do it because we are professionals and we have made a business decision to keep the client we want to keep, not because we are told to do so. Please stop referring to your client as your “boss”, and the next time a project manager tells you what to wear to an assignment, to be on time; or the next time a hotel waiter tells you not to have a cup of coffee, please stand up for your dignity and that of the profession. I now invite you to share your thoughts on this issue.

In tough times: Raise your fees!

May 14, 2018 § 6 Comments

Dear colleagues:

Globalization has created a world market where we all compete, regardless of our location. Although this has raised professional fees for some colleagues in places with small economies, it has hurt most interpreters to a different degree, depending on whether they stuck to their local economy and clients, or they went to the international market and taking advantage of new technology acquired clients they would have never even considered before globalization. In a market like the United States, with very high speed internet, thousands of airports and flights to every corner of the planet, and a very reliable infrastructure, many of us felt no downturn in our business; in fact, we benefited from the change.

Unfortunately, and without getting into politics, some recent U.S. government decisions, and later changes to the way we did business and conducted our international relations, have created a state of uncertainty, and sometimes resentment, which have affected our profession.

Some of the conferences and international events we had interpreted for many years have been cancelled; others have been moved to other countries due to the uncertainty on the admission of visitors to the United States, as the organizers avoided the risk of investing on a project that a significant segment of attendees could not attend because of their country of origin. For the same reason, many international programs at universities, non-for-profit organizations, and government agencies have been considerably downsized or postponed. The situation for community interpreters is not any better, because less foreigners in the country means less litigation and less foreign investment, which impacts court and legal interpreters; and when foreigners visit the United States less frequently, they use hospital and medical services at a lower rate. This hurts healthcare interpreters.

Faced with this reality, it was time for me to decide how I was to continue to enjoy the same income level despite the new reality we are living; and turn this poison into medicine and even generate more income than before.

Many freelancers get scared when they find themselves in this position, and their first impulse is to lower their fees to keep the clients they have, and to advertise their services at a lower fee than before. They operate under the false idea that money is the main motivator in a client decision making process.

Fortunately, my professional experience has showed me that quality trumps price in everything a client values. That is why people spend more money on a better doctor, a safer airline, and a renowned university. All have cheaper alternatives, but with the things people value the most, there is always a thought that crosses their mind: “It is more expensive but, if not for this, what is money for?” At that point I decided to raise my professional fees.

With this in mind, I carefully studied my client portfolio and classified my clients according to their business value, considering the income they produce me, how frequently they require of my services, the affinity of the type of work I do for them to my personal interests, and the prestige a certain client brings to you in the professional world. I considered a separate category for difficult clients, but to my surprise these were very few, and I needed them for my plan to work.

I immediately realized there were clients on that list I wanted to keep no matter what, and there were others that I would lose regardless of my best efforts. They were in a category where my work was not one of those services that they value the most.

I approached my clients according to how badly I wanted to keep them. If I really wanted them, I would explain this change in person when possible, or by phone or Skype if they were abroad or if their schedule could not fit me within a reasonable period of time. Next, I decided to contact the rest by e-mail on a carefully worded communication that was clear, not too long, and that ended with an open invitation to discuss this raise in more depth in person or by phone if they wanted to do so.

It would be a conciliatory email. No ultimatums, or “take it, or leave it” type of notice. I was out to make friends, not to fight with my clients. I knew that I had two things working in my favor: They already knew my work, and I already knew how they like their interpreting.

For my strategy to succeed, I needed to present my proposal to somebody with the authority to decide. Talking to somebody down the totem pole would be a waste of my time. I decided that I would only talk or write to owners of small companies or agencies, and to senior management in larger corporations, organizations, and government agencies. (There is a video on this subject on my YouTube Channel).

I drafted a talking points memo to be used with my “A” list clients when I told them I was raising my fees. The points I would make to the client had nothing to do with globalization, current American politics, or the uncertain future interpreters were facing in the United States. I recapped the successes we had in the past, and I listed some of the professional things I do for them that are not always found in other interpreting services, but I was not heavy about it. I figured that if they had agreed to talk in person or by phone, it was because they already considered me an asset to their company. It was all about the quality of my professional service and the time and effort I would devote to the success of their conferences, projects, and other events.

I lost some clients, none from the “A” list, all those who stayed with me are now happily paying the new higher fees as they are now getting a more personalized service, and because of this new practice, I have acquired new clients, who were in part, referred by my old clients who stayed with me despite the raise. We now have a better working relationship because they know more about what I do, and their internal decision making process to continue working with me made them realize my true value for their organization.

The lesson learned, dear friends and colleagues, is to face adversity with a cool mind, refuse to give in to fears and peer pressure, and with confidence and self-assurance face the problem and win. It is always better to make more money when appreciated, and an added benefit is that instead of contributing to an even bigger depression of our market, you will do your part to pull it out of the shadows of uncertainty. I now invite you to share with the rest of us what you are doing to win as a professional interpreter in this new reality of globalization and political uncertainty.

The “must attend” conferences of 2017.

January 5, 2017 § 7 Comments

Dear Colleagues:

2016 was a great year for many of us. Quite a few of you developed professionally and became better at what you do. I congratulate you for that important achievement; unfortunately, competitors are still out there, languages are still changing, technology continues to improve, and clients (agencies or direct corporations) are willing to pay for what they need but are looking for the best service at the best possible price.  The question is: How do we adapt to reality, keep up with technology, and improve our service?  The answer is complex and it includes many different issues that have to be addressed.  Today, at the dawn of a new year, the time for planning activities, and programming agendas, we will concentrate on one of them: Professional development.

It is practically impossible to beat the competition, command a high professional fee, and have a satisfied client who does not want to have anything to do with any other interpreter but you, unless you can deliver quality interpreting and state-of-the-art technology.  In other words, we need to be better interpreters.  We need to study, we have to practice our craft, we should have a peer support network (those colleagues you call when in doubt about a term, a client or grammar) and we need to attend professional conferences.

I personally find immense value in professional conferences because you learn from the workshops and presentations, you network with colleagues and friends, and you find out what is happening out there in the very competitive world of interpreting.  Fortunately there are many professional conferences all year long and all over the world.  Fortunately (for many of us) attending a professional conference is tax deductible in our respective countries.  Unfortunately there are so many attractive conferences and we have to pick and choose where to go.   I understand that some of you may decide to attend one conference per year or maybe your policy is to go to conferences that are offered near your home base. I also know that many of you have professional agendas that may keep you from attending a particular event even if you wanted to be there.  I applaud all organizations and individuals who put together a conference. I salute all presenters and support staff that makes a conference possible, and I wish I could attend them all.

Because this is impossible, I decided to share with all of you the 2017 conferences that I am determined to attend:

The International Association of Professional Translators and Interpreters (IAPTI) Annual Conference in Buenos Aires, Argentina (April 22-23).  I go to this conference because it is IAPTI. Because it is about us, the interpreters and translators! This conference, and this organization for that matter, presents a unique point of view of our profession that I consider priceless.  It is the only international conference of this size where there are no corporate sponsors. All you see is translators and interpreters like you.  Some of the results of this innovative approach are that the conference attracts a very important group of colleagues that stay away from other events because they are bothered by the corporate presence.  This is the conference to attend if you want to learn how to deal with agencies, corporate clients and governments, because the absence of all those other players fosters this dialogue.  You can attend the presentations and workshops knowing that no presenter is there to sell you anything and that is fun to have at least once a year. Extra added bonus: Beautiful Buenos Aires! I am personally delighted that IAPTI decided to take its conference to Latin America where so many colleagues need these events.

The National Association of Judiciary Interpreters and Translators (NAJIT) Annual Conference in Washington, D.C. (May 19-21) I am determined to be in Washington, D.C. in May for the largest judiciary and legal interpreter and translator gathering anywhere in the world.  This conference lets me have an accurate idea of the changes in this area that is so important for our profession in the United States.  It is a unique event because everybody shares the same field and you get to see and network with colleagues that do not attend other non-court interpreting conferences. Extra added bonus: As the capital of the United States, Washington, D.C. offers interpreters and translators the opportunity to physically see where it all happens: the government institutions and agencies, monuments, museums, and the federal court system: History and the law!

International Federation of Translators (FIT) XXI World Congress in Brisbane, Australia (August 3-5) This is an excellent event to attend for several reasons: It is an international meeting of professionals who actually live all over the world. There are other big events where interpreters and translators from many countries get together, but most of them live in the United States or the United Kingdom; at the FIT World Congress most of the professionals attending the event will be coming from their respective countries, bringing along different perspectives, points of view, and first-hand information on the status of the profession somewhere different from the country where you live. Extra added bonus: Despite the long trip for most of us, the central theme of the congress is “Disruption and Diversification”. Enough said: This are issues that affect all of us and should be near and dear to the heart of all professional interpreters and translators.

XXI Translation and Interpreting Congress San Jerónimo (FIL/OMT) in Guadalajara, Mexico (November 25-26) Every year the Mexican Translators Association (OMT) puts together a magnificent program featuring well-known presenters from all over the world. Coming from an unprecedented success during their XX Congress, the 2017 edition will surely have workshops and presentations in varied, useful, and trending topics. This is the activity to attend this year for those colleagues who work with the Spanish language.  Extra added bonus: The Congress is held in the same venue (Expo Guadalajara) and at the same time as the International Book Fair, one of the largest in the Spanish language world. Besides the professional sessions, attendees can also stroll up and down the immense fairgrounds a purchase some books, listen to some or the most renowned authors in the world, or just window shop in between sessions.

I know the choice is difficult, and some of you may have reservations about professional gatherings like the ones I covered above.  Remember, the world of interpreting is more competitive every day and you will need an edge to beat the competition.  That advantage might be what you learned at one of these conferences, or whom you met while at the convention.  Please kindly share your thoughts and let us know what local, national or international conference or conferences you plan to attend in 2017.

Our work requires trust and a little respect.

March 7, 2016 § 6 Comments

Dear Colleagues:

In this era of high speed communications and world trade the function of the interpreter is of unquestionable importance.  There cannot be a globalized society without mutual understanding, and all efforts to understand another culture begin with the transmission of a proposal or an idea by means of the language they speak.

The interpreter is defined as a person who converts a thought or expression in a source language into an expression with a comparable meaning in a target language, conveying all semantic elements as well as the tone and register, and every intention and feeling of the message that the source language speaker is directing to the target language recipients. Basically, it is the action of transmitting ideas between two groups of people who are physically (or virtually) present, but do not understand one half of what is being said in the room.

The question that immediately comes to mind is: Why do these individuals, who have something important to communicate to the other group, believe the conveyed information, and base their decisions in what this interpreter said in their native language? What on earth makes them believe what the interpreter uttered, especially in the many instances when they had never seen this person before? In fact, when interpreting from the booth, the recipients of the interpreting services never get to see the interpreter.  The answer is complex, but it is also very simple: Because they trust the interpreter.

During their life, most humans will have many experiences with providers of goods and services. They will make decisions, some big and others small, based on their expectations as to the quality of some of those goods and services.  In some cases, because of the nature of the service and the characteristics of those who deliver it, they will select the provider based on trust. This is what happens when a person hires a physician, a lawyer or an architect. We put our lives in the hands of surgeons and airplane pilots because we trust that they will perform as expected. We trust that a civil engineer will build us a house that is safe for our family. We trust that an accountant will take care of our fiscal obligations according to the law.  We trust these individuals and their services because they practice a profession. They are professionals who have studied and demonstrated that they can deliver the service, perform the task.

On the other hand, we pick individuals or businesses for other services, or to get some goods, based on an expected result.  That is why when we go to a restaurant we hope that the food is as good as we heard it was, or when we go to the store we hope that the clothes we are going to purchase will fit, last, be comfortable.  We select the providers of these goods and services expecting a desired result: a fast car, an honest housekeeper, and so on.  These goods and services are commercial, they do not fall in the category of professional occupations.  People can join these industries and with skill and perseverance, not necessarily with a formal education or a scientific skill, get to the top of their trade.  A very capable individual can become the best laborer in any giver industry.  Of course there has to be some trust for these businesses to succeed, but this is on the realm of “trust but verify”. That is why we are not shocked when we see a homeowner by the side of the technician throughout the time he is at the house fixing the refrigerator, but we would never even think of joining the surgeon by the operating table while he performs a liver transplant. The second activity is a professional service and it requires absolute trust.

Interpreters fall into the first category. We are professionals providing a sophisticated, complex, and unique professional service.  Like the airplane pilot, we are a trusted professionals and people trust us to the point of letting us be the source of all information and exchanges when dealing with someone who speaks a different language they do not understand.

I have always believed this to be one of the most important characteristics of our craft. Ours is one of very few fiduciary occupations. It is for this reason that I reacted the way I did when I recently faced a situation where they questioned these essential characteristics of our profession.

I consider myself very fortunate because after many years of hard work, I have developed a portfolio of very good clients who value my work and show it on the way they treat me and remunerate my services.  It is not very common to see me accepting an assignment from an unknown source, but sometimes, because the gig seems interesting, or because I have nothing better to do, (provided that my minimum requirements are met), I accept one of these assignments.

Not long ago, I was sitting at my desk working on the blog when I received an email for an assignment that looked interesting.  It got my attention, so I checked my schedule to see if I was open on the date of the event and I was. I must say that the email came from a well-known agency, but with the exception of a job here and there many years ago, I had never really collaborated with them on an assignment.

I responded to the email providing the information they requested: my willingness to take the assignment, my availability on that date, and my fee.  The person from the agency got back to me very quickly to let me know that it all looked great, but they would need me to go lower on my fee. I immediately answered with a resounding: No!

At that point, I thought that this was the end of the story; that just like so many other times in the past, they were going to apply me the silent treatment.

To my surprise, the agency contacted me again on the following morning; this time it was a different person, a supervisor I was told, who wrote to me and stated that she had googled me, that they had asked around, and that after their little research, they had agreed to my fee, and if I was interested, they would love to have me as part of their team for the assignment. I said that I would do it, but that I needed to discuss payment terms with them before going any further. I explained that I have an invoice system that I use, and that I needed them to honor my invoice like the rest of my clients.  It was explained to me that the company’s policy was to use their payment system and invoice forms. I again emphasized the fact that I would only take the job if they agreed to a simple invoice by email process with no other hurdles. I explained that I sell my time and the hours or minutes I was going to spend working on their forms would not be paid by anybody.  The agency representative answered that my conditions were agreeable, and all I had to do was to email them an invoice after the assignment. I agreed and that was the end of the negotiations, which by the way, I have in writing.

Several weeks went by until one day I received an email with the materials for the assignment. Everything was fine to that point, but as I kept on reading until the end of the message, I discovered that they had sent me some forms to fill out, indicating the time I started and finished interpreting. On top of that, they requested that I call the agency at the moment I arrive to the venue, and that their client’s representative sign the form “certifying” that the assignment had indeed started and ended at the times written by me on their form.

I had never been asked to do anything like this before. I felt insulted and got very upset.  They were checking on me, just like they would on the Maytag Man, to make sure I had worked, and my word was not good enough for this folks; they needed me to prove that I was at the event, so they told me to call them; and my credibility was so poor that they needed another individual to vouch for me.

I took a deep breath, actually, I took several, and afterwards I thought of the absurdity of this policy. It was clear to me that they had this rules in place because they did not trust me, and did not trust any of my colleagues. The thing I could not understand is: If they have their doubts about the time I show up for the assignment and about whether or not I actually rendered an interpretation, how is it possible that they let me interpret from a foreign language that nobody in the room understands but me and my booth mate.  They got it all backwards. I felt disrespected by this “interpreting” agency, and I felt that they had insulted my profession.

After a few minutes I wrote them back, indicating that I was not used to be under the surveillance of anybody, that I was a professional who sells his time, skill, and knowledge by providing a professional service, and that I have always expected to be treated with decency, respect, and as a professional. I added that I could not agree to their corporate policy, and for that reason, I was declining the assignment.  It was not long before the person from the agency wrote back, and her email was very telling. It read as follows: “…We regret that (you have) declined the assignment. We agreed to pay you above our usual rate, but unfortunately, we cannot waive the other requirements. This is our policy and it is very similar to that of many others in the industry…”

That is the problem, dear friends and colleagues, these agencies expect to deal with us as merchants, not professionals. Key terms such as “rates” (like a merchant) instead of “fees” (like a professional), give us an idea of who they are looking for in the “industry”. To take one of the words this agency used on their final email: “Unfortunately”, interpreting is not an industry, it is a profession. We cannot work under mistrust, nor for a client (who they would probably call “customer”) who comes to our environment with the same hopes and expectations that you have when you enter the drycleaners.  I deal with clients who trust me to do my work just like I trust the dentist who drills holes in my teeth.  We are a profession. Industries deal with their service providers as laborers, I will stick to those businesses who deal with me as a professional.  I now invite you to share your comments or similar experiences when an agency or a direct client has viewed you as a factory worker and not as a professional.

Things to look for in an interpreting contract.

December 8, 2015 § 4 Comments

Dear Colleagues:

There has been a lot of discussion about interpreting services contracts in the past weeks.  The SOSi immigration court interpreter contract was a trending topic all over the social media.  Many colleagues debated, attacked, and defended parts of the contract like I never saw before.  This circumstance, together with other events in the professional world that involve contract negotiation (and the contents of the agreement itself) such as all federal contracts that were up for renewal at the beginning of the new U.S. federal government’s fiscal year, several irregularities with some state government contracts that appeared prior to their new fiscal year in August, and just the wording of quite a few contracts drafted by interpreting services agencies, large and small, made me think long and hard about the importance of negotiating an agreement and reviewing the letter of the proposed contract before committing myself to anything by the power of my signature.

Signing a contract is a very important act that can impact our professional career and reputation for a long time. It is not, as some colleagues may think now and then, a simple ceremonial thing that needs to be done in order to get the big assignment or the prestigious event. A contract is an agreement between two or more parties creating obligations that are enforceable or otherwise recognizable at law. (Black’s Law Dictionary). As Samuel Williston puts it, “A contract is a promise, or a set of promises, for breach of which the law gives a remedy, or the performance of which the law in some way recognizes as a duty…” (A treatise on the Law of Contracts §1, at 1-2. Walter H.E. Jaeger ed., 3d ed. 1957)

I suggest that we should all reflect on the meaning and magnitude of the concept above, and apply ourselves to the negotiating of the terms and conditions that will govern our professional services with a client, and that we review in detail the final document that the client (whether it is a direct client or an agency) tenders for our signature before we undertake any obligations.  In fact, I recommend that before signing any agreement, you give your attorney a chance to review the terms of the contract to see if there are any “unwanted” harmful terms. Even if you do not have an attorney who regularly works with you, I encourage you to get one. It is that important, and in most countries it is tax-deductible as part of the cost of doing business.  Just think for a moment: the other party had a lawyer draft the contract, that attorney is being paid by the party who has an interest in the delivery of the professional service that is different from yours, and many times it is the opposite.  Although ethical and professional, the job of the counterpart’s attorney is to protect his client’s interests, not yours.  Just like you would never enter a car race on foot while the others are driving a car, you should never sign a contract unless, and until, you are familiar with all of its contents because all of your questions have been answered to your satisfaction, and all your concerns have been put to rest.  Remember: You are an interpreter and you provide a professional service.

There are different types of contract that you will encounter during your professional life; government agencies will always have their standard contract, some large agencies, corporations and organizations will have their own contracts as well.  Smaller agencies and direct clients will likely accept your version of a contract or will adapt their own document to your demands and suggestions. Finally, some of your regular clients may not use written contracts. They will negotiate assignments with you more informally. That is fine, but remember, the document is not the contract; the contract is the meeting of the minds, the agreement of the parties. In other words, even in these cases you have a contract.

I always review all contract conditions, even when dealing with the government, and when I dislike a certain term, or I consider necessary to add some conditions, I propose the changes. You will be surprised to learn that more often than not, the counterpart agrees to the amendments to their standard contract. By the same token, I am also flexible and open minded about the counterpart’s proposals and suggestions. I always consider them and give them a lot of thought. On many occasions I agree to the changes, provided they do not leave me unprotected and the potential risk is something I can live with.  Finally, in the case of a regular client who never signs any documents with me, I always put all essential terms of the verbal contract in writing and send them to the client by email as a memorandum of understanding, stating very clearly that by receiving the email and not taking any action within the first 24 hours, the client is consenting to the terms and conditions included on the email. This way essentials such as type of event, dates and location, scope of services and fee are always included, as well as reimbursement of expenses, travel costs and fees, late payment penalties, cancellation policy, and standard working conditions according to the type of assignment (equipment, booths, team interpreting, materials and glossaries, etc.)

As we see above, contracts can come on different presentations and they originate for different reasons depending on the client who drafted the contract; but, regardless of the type of contract, there are always certain things we should look for in an interpreter contract. I will share with all of you some of those items I look for in all contracts, and I hope this helps you as much as it helps me; however, I would like to make it very clear that my suggestion is that you always go to an attorney before signing any contract. The following are just suggestions that have worked for me, but in no way they are intended to constitute legal advice of any kind. All situations are different and I do not know your particular situation, so please understand that this is not legal advice. Only your lawyer can give you that kind of professional help.

These are the things I look for in a professional contract:

First. The scope of the service. I always look for the specifics: What the client is actually retaining me for. It is very important because some clients have the idea that once you are hired, you are theirs during the assignment to do anything that they consider part of the service. They are wrong. You agreed to perform a certain service and you are only getting paid for that service. Nothing else. Be careful about services description that may “include” translation services, being responsible for giving out and collecting interpreting equipment, other peripheral interpreting services not previously discussed such as dinners, press conferences, book signings, etc.

Second. I always pay attention to the wording because it tells me a lot about the client. I look for “telling” words such as interpretation industry (instead of profession) and in the case of an agency, how they refer to their end client: If they refer to them in the contract as “the customer” instead of “the client”, we will have a very difficult relationship because it is clear that my profession is an industrial commercial activity to them. I always discuss these issues when present in the contract, educate the client about the profession, and usually they agree to change the contract’s terminology (at least for my assignments if not for the rest of my colleagues)

Third. The grounds for termination of the contract. This is a crucial item because an early termination could impact your income for at least a few days or weeks. The reasons to terminate a contract early have to be fair, and they should include both parties. I have found many contracts where only the client can do an early termination. That is wrong, unfair, and highly suspicious. The grounds should apply to both parties, and in long-term contracts, they should include the lack of payment or late payment of your fee as a cause for early termination.

Fourth.  The famous confidentiality clause that although redundant since we are professionals and as such are legally and ethically bound to this duty of confidentiality, it should be included for the peace of mind of the client and his attorneys; however, the same provision should always include that the confidentiality will be observed with the exceptions of law. Yes, the law allows you to break this duty of confidentiality, even in the client-attorney privilege case, when there are certain facts that justify the lifting of this duty. For example, if you have to file a lawsuit against your client for lack of payment, or when your client sues you and you need to defend yourself. In those cases (and others) the law allows you to break the duty, limited to what may be necessary, to defend yourself or to exercise legal action.

Fifth. I look for cases where the client contractually limits his liability, and when I find it I do not like it and demand that it be changed. Although many legislations permit that an individual’s liability be reduced or limited by agreement of the parties, it is ridiculous for the other party to suggest, and for you to agree, to be exposed to all kinds of damages in case of a lawsuit, while the agency and the end client just sit and observe how you lose your business (in one of the best possible outcomes) or all of your assets and life-long savings (as a very good possibility). This is a no-no. Everybody should have the same exposure and respond for the damages caused according to their contribution to the loss. This is a very good reason why the parties should always request a copy of the other parties’ liability insurance certificate.

Sixth. There are some provisions that raise many red flags as they denote a clear intent to tilt the balance in favor of one of the parties (and that party is not usually you). Any provision that makes it illegal for the interpreter to talk to the media about the terms and conditions of the contract, unless we are dealing with information protected by the duty of confidentiality or the client-attorney privilege, and all clauses that force you to “consent” to resolve any controversies through arbitration instead of going to court are a huge warning sign.  You see, businesses prefer arbitration because it is less expensive, but mainly, because they get to “pick” the arbitrator. Unless you know several arbitrators that you trust, which is unlikely, they will always get to suggest the arbitrator. This individual will know them, it is very likely that he has presided over other arbitrations with the same party, and he will probably, be inclined to keep the client (your counterpart) happy for business reasons into the future.  Of course this last part cannot be demonstrated and I have no basis to claim that this is what happens during arbitration. The question is: Are you willing to take the chance? I personally would not do it. I would seek justice in the court system. Yes, it will take longer, but impartiality is more common in the courtroom, and if you win, the losing party may have to pay your attorney’s fees.

Seventh.  All terms and conditions must be in writing and they must be part of the written document. Even those terms and conditions contained in an appendix to the main contract should be referenced to and identified within the body of the contract by a number or a letter. Make sure that all attachments are signed by all parties, and dated with the same date as the main contract.  Most legislations abide by the parol evidence rule which clearly states that all agreements previous or contemporary to the signing of the contract must be in writing and appear as part of the physical agreement. Those that do not follow this rule will not be considered as part of the contract.  Be very careful with all those promises and concessions on the side.  They are not part of the contract unless they are in writing and in the document itself.

Eight.  Travel expenses must be included in the contract. The document should clearly state what expenses are reimbursable: airfare, hotel, ground transportation, Per Diem, photocopies, etc. It should also spell the fees payable to the interpreter on traveling days.  Remember, you provide a personal professional service. You cannot provide your services to two clients at the same time, so on the days that you travel to and from the assignment location, you are not working for any client. Unless you like to lose money, you should clearly negotiate and include in the contract your travel fee. There is a cost of doing business, but you should never lose money for accepting an assignment. Maybe one half of your regular fee should be a fair compensation for your travel days. Make sure that reimbursement of expenses for travel days are for total expenses. You can charge a lower fee, but you cannot fly, sleep or eat for less money just because it is a travel day.

Ninth.   The cancellation policy will always be in the contract. I would never sign an agreement that does not deal with this issue.  This policy needs to be negotiated taking into account the time between the cancellation and the cancelled event.  The fact that your client just found out of a cancellation that was decided two weeks ago is no excuse to lower your cancellation fee. It is your client’s obligation and duty of due diligence to be on top of everything the end client is considering, pondering, thinking, and doing.  A last-minute cancellation should require a full fee and reimbursement of all monies disbursed to that point.  Remember, it is not your fault that the client lost the event. That is his risk, not yours.

Tenth.  A good contract should cover payments in detail: amounts, timetables, and penalties in case of late payment.  Just as you had to show up to interpret on the set date, and not 30 days later, the client has the obligation to pay you on the day agreed to, and if he does not, then you must be compensated by virtue of a penalty clause that provides for compensation in case of any delays.  This is extremely important with smaller agencies who sometimes come to the interpreter crying poverty and asking for more time to pay you because their client has not paid them yet.  Although some of you may be tempted to give the small business owner a break, I am not. Do not lose sight of reality: This individual is your client. He is not your partner. Only partners share the risks of doing business. He is not sharing his pay with you. You should not share in the risk. He pays you or else… Where he gets the money from is not your problem.  You should also look for unacceptable provisions, usually inserted by larger agencies, about penalizing you by retaining part of your (already earned) fee.  They often include deductions based on what they consider your “performance” and deduct part of the money you already made. This is unacceptable and illegal.  Nobody should agree to give up part of his fee based on the assessment of others, much less when there are no safeguards in the contract such as notice of the intent to deduct part of the fee, and a mechanism to have a hearing before an impartial authority. How about letting a real judge deal with this issue? Agencies should never get that power from the contract- signing interpreter.

There are many more points to be included and reviewed by the parties, but I believe that at least these basic elements put me on a leveled field with the client as equal parties to a contract. I now ask you to please share any pointers or comments you may have on this very important professional issue.

Video Remote Interpreting: Agencies do not see what I see.

November 9, 2015 § 10 Comments

Dear Colleagues:

Video remote interpreting, or VRI as it is widely known, is one of those topics that are difficult to discuss because some multinational agencies have turned it into an emotionally charged subject.  Those of you who know me personally, and the friends and colleagues who read the blog, know that I have always been a pro-technology individual, that as an interpreter I embrace technological changes and the benefits that come with modernization; and as a person who loves to study history, I recognize that technology has come to the interpreting profession, including VRI, and it is not going anywhere.

In the past, I have written about the benefits of working remotely by video, about how this change is helping us, the interpreters, to work more and better assignments that we could not do before because of the limitations of time and space. I have also told many of you, and I repeat it right here, right now, that even with its deficiencies and set-backs, VRI technology is getting better every day.  I have no doubt in my mind that the day when we don’t worry about VRI technology more than we presently worry about conventional technology in the traditional booth is just around the corner.

To this point everything looks good and promising. It is when you begin to factor in all the other sideshows that generally accompany VRI interpreting that we see the dark side of this issue.

There are some good and honest agencies all over the world; we interpreters know who they are and wish to continue our mutually beneficial collaboration with them; however, during the last two or three years we have been bombarded by these multinational interpreting agencies, and some others not quite as big, who have undertaken the task of proselytizing all the interpreters and all the students of interpretation they can find. It seems that you cannot attend a professional conference anymore without having to sit through a presentation by an executive or an administrator of one of these entities, who almost never is or was an interpreter, and listen to their interpretation of the new reality in our profession. They skillfully present an extremely one-sided view of the changes created by VRI, and launch their efforts to convince the individual interpreter to blindly accept their conclusions and conditions as the only truth.  Dear friends and colleagues, I see things very differently from my perspective as an individual independent interpreter. Let me explain:

The multinationals and the smaller agencies that from now on I will respectfully refer to as their “junior partners” want me to believe that there is this great new technology that is being provided by these huge agencies and their junior partners, that they know how it works and that for this reason they are entitled to be the ones offering this technology to the client (who they often refer to as customer because they see interpreting as an “industry” not a profession). While they are telling me this, I see that they never mention the inventors and researchers, that these individuals are not invited to the conferences and seminars because it is not in the multinationals’ best interest that we, as mere interpreters, meet them and start a direct relationship with the creative talent, thus bypassing the middleman in this equation also known as the agency.

They tell us again and again that VRI changed the old rules and that from now on interpreters better get used to the idea that they will make less money because, by eliminating the need to travel to the site of the event, it will be cheaper to deliver interpreting services. It is just a consequence of modernization. The problem is that what I see are multinational agencies and their junior partners generating all-time high profits because, despite of the savings in travel and other logistics that VRI eliminates and therefore the end-client would not be willing to pay anymore, by reducing the interpreters’ fees because the service is now rendered remotely, they now keep a bigger share of the professional fees paid by the client for interpreter services. I see that an event covered remotely will eliminate travel-related costs, but the professional service of the interpreter is exactly the same. The fact that the interpreter is working from home or from a facility near home instead of from a booth on the other side of the world is irrelevant for the rendition.  There is no logic, there is no reason, and there is no moral justification to demand that a professional interpreter work for less because of his physical location.

They tell us that VRI interpreting for these multinational agencies and their junior partners benefits the interpreter because she will not have to “waste” two days traveling to and from an event. Instead, she will be able to take a second assignment for those “traveling” days; therefore, she will have a higher income.  The problem is that I see a professional independent interpreter, who owns her time, deciding to work one assignment, two, or none. This is a personal decision that has nothing to do with the multinational agency or its junior partner as it does not impact the interpreter’s performance during the assignment with said entity.  There is a good chance that there may not be other assignments available for those days, and in that case, you could argue that the interpreter would actually make less money because she will not be paid the travel fee anymore. I do not include this in my judgment because it is part of the risk of being an independent professional interpreter. It has nothing to do with the multinational entity.

They tell us that healthcare and court interpreters will be better off with VRI because instead of spending hours getting ready to go to work, traveling to the assignment, and waiting for their medical appointment or court hearing to take place, they can stay home and play with their kids, do some gardening or work in their car. It is a win-win situation!  Unfortunately, what I see is an interpreter who goes to the hospital, clinic, courthouse or jail because that is his job, being forced to accept one or two hours of work paid by the minute, instead of a full day of paid work. People go to work because they need to make money. Many would love to stay with their children, plant a tree or fix the attic; unfortunately you don’t get paid for any of those things. That is what vacation is for.

These entities tell us that thanks to VRI many indigenous language interpreters are now working with hospitals and emergency rooms; they brag about this. They are helping these generally ignored and forgotten interpreters. That is not what I observe. When I look at these indigenous colleagues, I see rare and exotic language interpreters providing professional services for a very low fee. We all know that our colleagues in rare and exotic languages command a higher fee than those of us who have a more conventional language combination.

The multinational agencies and their partners tell us that they are the ones who know the market, that as interpreters, we may know how to provide the service, but it is the agency that can get the clients. What I see is that we as interpreters know many people that they do not know. We are in the trenches with those who make an event successful. These are the players that we can go to and keep the interpreter service a reality. They do not know many of them.

These agencies tell us that they are the ones who make sure that interpreters provide their services ethically and professionally. Unfortunately for those who believe this idea, I cannot see how one of their employees, somebody less experienced and with less formal education than the interpreters she “coordinates” by micromanaging and setting demeaning practices used in unskilled labor markets, can do a better job than a professional who will still be around a year from now. Most of these agency employees will not.

The multinational agencies and their junior partners often say that there are many interpreters who are very happy working for them under the existing conditions. What I see is a group of individuals who are scared to death of losing that rock-bottom income that together with their spouse’s wages makes it possible for them to survive. They are too afraid to speak up. Of course, I would not doubt that there may be some who are suffering of the Stockholm syndrome.

They tell us that they are training interpreters, that they are helping them to improve their skills. In reality, what I see is, in my opinion, no more than a bunch of laughable tests and online courses claiming to help you become an interpreter.

These multinational entities constantly say that there are not enough interpreters in the market to meet the current demand. That they are working on training more people to fulfill these need. Unfortunately, all I see is many good interpreters sitting at home without work because they refuse to work under such insulting conditions as the ones often contained in these agencies’ contracts.

Multinational entities and their junior associates tell us that it is them who know the technology; that we do not, that many interpreters are reluctant to learn how to work with VRI technology because they are afraid of the new tools. The truth is that every day more interpreters are getting tired of the middle guy who adds no value to the service and can be replaced at the blink of an eye. Interpreters, inventors and researchers can work together directly.  As far as learning the technology, do not worry. All I can say is that there are many more college degrees on this side of the table. Interpreters will learn.

These are my opinions, it is my perception of what is going on. I truly believe that we as interpreters need to develop a direct relationship with innovators to be in a position where we provide VRI services in a professional dignified way that includes the most essential part of this profession (because it is not an industry): the individual interpreter, embracing those honest agencies who understand their role in this profession and do not try to go beyond, and eliminating all those prone to abuse their position and willing to impose their personal insatiable desires over the professional services they claim to provide.  I now ask you to share your comments on this issue, and to refrain from coming in here to defend the philosophy and practices of the multinational agencies and their junior partners I refer to throughout this entry.  They have plenty of spaces where they can continue to serve the Kool-Aid. We have very limited venues to express our opinion.

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