March 15, 2017 § 1 Comment
Today sports play an important role in our world as entertainment and business. We are all aware of the enormous amount of money that events such as the Olympic Games and World Cup Soccer (football outside the United States) generate from advertisers and broadcasting rights.
In a globalized economy, thanks to modern telecommunications, people can follow and root for teams and athletes from every continent. This presents corporations, governments, and sports federations with the challenge of making the games and matches available to everyone, regardless of the language they speak.
The days when the only sports-related events requiring interpreting services were the meetings of the International Olympic Committee, or the conferences attended by FIFA executives are behind us. In this new reality people are watching England’s Premier League, Pay-Per-View world championship boxing, and the Super Bowl from every country in the world. World-class college athletes train and compete in countries where they were not born, and professional hockey and basketball players become stars in foreign countries. These days all Major League Baseball teams are contractually obligated to provide interpreting services to their foreign-born players who do not speak English fluently, and interpreters living in the United States are getting used to reading ads from professional baseball teams looking for Spanish or Japanese interpreters to be a part of their staff for the entire season.
This time I will skip the description of the professional interpreting services provided by sports conference interpreters during a league or federation meeting where they will interpret for executives, government officials, and athlete’s representatives. I will not discuss the job of sports escort interpreters who accompany professional and amateur athletes for an entire season, acting also as their cultural advisors in everything from training camp to the clubhouse; and from traveling to the away games to opening a bank account, or assisting them during an interview with the media. I have touched on these services before and I plan to do it again in the future.
On this occasion we will talk about the job of the sports media interpreter during a live event.
As a big sports fan, I consider myself extremely fortunate to be able to interpret during the broadcast of boxing matches and team sports’ games and tournaments. There are quite a few of us who do this worldwide, but the proliferation of media outlets and the ever-growing public appetite for more sporting events has turned this interpreting field into a more than viable option for many more colleagues in the immediate and long term future. For this reason, I decided to write about the many services provided by a sports media interpreter during the broadcast of events such as a UFC fight or a soccer game.
Basically, a sports media interpreter can provide professional services in different environments: Live at ringside during a boxing match; live on the basketball court during halftime; live for a quick interview from inside the cage after a mixed martial arts fight; or live before and after a baseball game during a press conference.
One of the most compelling jobs that an interpreter will ever have to perform is that of a ringside or cage-side interpreter for a boxing or mixed martial arts combat. Interpreters sit ringside or cage-side just like the sportscasters; they get a microphone and a headset, and interpret live for the radio or television broadcast the conversation between the fighter and their corner, as well as the encouragement and instructions from the trainer. The task is difficult as the interpreter needs to know sports terminology, idiomatic expressions, and has to be up-to-date on the most current events in the world of that particular sport. A break generally lasts sixty seconds and the broadcast splits the minute between the two corners; therefore, the interpreter has about thirty seconds to render the conversation simultaneously on a clear pleasant voice, but conveying the emotions experienced by those in the red or blue corner. This must be done in the middle of a noisy arena where music is playing at the highest decibel levels, at the same time that a producer is whispering instructions into the interpreter’s ear through the headphones.
Finally, because these corner conversations are intimate talks between fighters and seconds, there are times when those who are having the conversation code-switch from one language to another (in my case English into Spanish and vice-versa) or use foul words, and even racial slurs. Interpreters’ concentration is paramount as they have to stay on the target language regardless of the code-switch, and they must decide, according to their contractual obligations with the broadcasting company, or their professional judgement in lieu of the former, whether or not they will interpret the bad words. This has a lot to do with cultural and legal considerations. Audiences in different countries react different to foul language. Sometimes, depending on the network, interpreters have less room to maneuver on the field of profanity. Over-the-air stations usually ban this vocabulary while cable TV is more tolerant. Some countries have a brief time-delay of a few seconds before broadcasting a live event.
Racial slurs are universally left out of the interpretation as they add nothing to the sport-watching experience. The most important rule is to keep it accurate but coherent, informative, and brief. The interpreter never can go beyond the time allotted to the corner conversation. Sometimes there is a second interpreter of another language pair waiting for you to finish so they can start their thirty seconds from the opponent’s corner and you cannot eat up part of their time. Sometimes it is even more complicated as you have to interpret both corners dedicating thirty seconds to each fighter.
Sports media interpreters also provide their professional services for brief one-on-one interviews with a sports broadcaster. They usually happen at the end of a game or bout, during the halftime of a team sport’s game like football, soccer, or basketball, or in between periods in a hockey match. In boxing and mixed martial arts they take place in the cage or ring, and for the other sports the interview can be on the field, court, or right outside the locker room.
Unless you are working in the clubhouse, these interpreting assignments are performed in a very noisy environment and without a headset which makes it difficult to hear the interviewer’s questions and the athlete’s answers. Because they are extremely short, generally about ten to thirty seconds, the one or two questions by the sportscaster (with the second being a follow-up question many times) are interpreted simultaneously by whispering into the athlete’s ear, and the answers are interpreted consecutively speaking into the microphone held by the interviewer.
All rules above apply to this interpreting situation as the limitations are similar, but there is one unique situation that often arises during these interviews, especially the ones that take place after the game or fight: Regardless of the question they are asked, many athletes start by thanking or acknowledging a higher power, and they end the interview by greeting certain people in their staff, their hometown, or any other group they identify with. Because of time constraints, the interpreter should limit the rendition to the subject matter, leaving out these statements and greetings. Air time is very expensive and the audience has a short attention span.
There are times when TV networks do interviews that are slightly longer right after the fight or game. They do them at a TV set built under the seats of the arena or stadium. Usually, these short interviews take place before the athletes get to the locker room and they last about two to three minutes. For these interviews, the interpreter generally appears on camera between the sportscaster and the athlete and does an abbreviated consecutive rendition of both, question and answer. In this situations, interpreters are given the question ahead of time so they have a chance to figure out how to shorten it by going straight for the main topic at issue. Again, answers are kept to the essential, and the interpreter must look professional and sound pleasant. Interpreters speak into a microphone held by the sportscaster and usually go to the makeup chair before appearing on camera. As you see, to perform these unique tasks interpreters who do this type of work must have deep knowledge of the sport in question, have vast knowledge of the athlete’s career, and need to be up-to-date on everything that is going on in that particular sport. You must keep in mind that there are many in the TV and radio audience who know everything there is to know about the sport. I hope this explains why sometimes some interpreters who are not familiar with this type of work unjustly criticize sports media interpreters’ performance with remarks about everything that was “left out” of a question or an answer. Now you know the true story of the “he didn’t say that” or “that is not what they asked”.
Another common professional service in the world of sports media interpreting are press conferences. Like all similar events interpreted by conference interpreters, sometimes the question is interpreted simultaneously from a booth, and on occasion the rendition is consecutive. Answers are generally interpreted on the consecutive mode, and rarely rendered simultaneously. When the interpreters are not in a booth, they sit away from the TV cameras at a table with microphones and headsets. Here the interpretation is just like at any other press conference.
In individual professional sports there is usually one press conference on the day before the event and a second one right after the match. For team sports there is usually one before and another one after the game. These team sports’ conferences are attended by the coach of the team and some of the most distinguished players during the game. Before the game the visiting team goes first, followed by the home coach and players. After the game the winning team goes last. Unlike the other interpreting services described above, press conferences are interpreted by teams of two or three interpreters, and unlike most other press conferences in the world, sports press conferences often take place in the wee hours of the night (often spilling over into the next day).
Every day we see more TV stations emerging all over the place; most of them are local in coverage, and because local sports coverage is relatively inexpensive compared to producing TV series or movies, and due to the popularity of sports, especially local teams and athletes, there will be more broadcasts of regional tournaments everywhere. This reality, paired with globalization, which brings to your hometown athletes from other latitudes who many times do not speak the local language, will continue to build up the demand for sports media interpreters all over. I immediately think of the hundreds of professional minor league farm teams in the United States for example.
I hope you will find this brief description of the profession useful when deciding whether or not to apply for one of these jobs. I now ask you to share your thoughts and experiences as sports media interpreters.
March 8, 2017 § 2 Comments
For several months I have received phone calls and emails from some of our healthcare interpreter colleagues in the United States complaining about the same situation: Unscrupulous interpreting agencies asking them to work for laughable fees. I know this is not breaking news to you; we all run from time to time into these glorious representatives of the “industry”. What makes this situation different, and motivated me to write this post, are the shameless tactics used by these agencies’ recruiters. They have decided that giving the interpreter a guilt trip will soften us up enough to work for a miserable fee that will not even pay for gas and parking, or for the babysitter.
Oftentimes when interpreters provide their fee schedule for healthcare interpreting services, these programmers, recruiters, project managers, or whatever may be their official title in that particular agency, throw the ball right back in the interpreter’s court, not to negotiate a professional fee that is fair considering the complexity of the service requested, but for the interpreter to feel awful about turning down an assignment. The argument goes like this: “…but the patient does not speak English and he is really sick… we cannot afford the fee you requested; his condition will get worse unless you help him… the patient really needs you…” Another version they use brings up the issue of all patients’ right to an interpreter derived from Title VI of the Civil Rights Act. In that case, the agency representative would add something like: “…but you know these people must have an interpreter if they don’t speak English, and you are the only one in town. We all need to comply with the law. It is your duty as a healthcare interpreter. You cannot use the fee as an excuse…” To make a long story short, these agencies are passing the ball to the interpreter through guilt trips and fear.
The good thing, dear colleagues, is that interpreters are not obligated to provide professional services under Title VI of the Civil Rights Act. The fact that there may not be an interpreter to assist the patient may be something awful, but it is not your problem. Let me explain:
Title VI of the Civil Rights Act of 1964, 42 USC Section 200d et seq. prohibits discrimination on the basis of race, color, or national origin (including language, according to President Clinton’s Executive Order No. 13166, Aug. 11, 2000, 65 F.R. 50121) in any program or activity that receives federal funds or other form of federal financial assistance. The term “program or activity” and the term “program” mean all of the operations of a department, agency, special purpose district, or other instrumentality of a State or of a local government; or the entity of such State or local government that distributes such assistance and each such department or agency (and each other State or local government entity) to which the assistance is extended, in the case of assistance to a State or local government. It also includes colleges, universities, or a public system of higher education; and a corporation, partnership, or other private organization, or an entire sole proprietorship if assistance is extended to such corporation, partnership, private organization, or sole proprietorship as a whole, or if it is principally engaged in the business of providing health care, or social services.
Therefore, it is the hospital who has the obligation to provide the interpreter. Not you. In fact it is not the interpreting agency’s legal obligation either. Federal funds and other types of assistance are very important to hospitals and universities for research and other purposes. It is extremely unlikely that one of these institutions would risk losing those resources just because they are unwilling to pay the healthcare interpreter’s professional fee.
If the interpreter is contacted by an agency, it means that said company has a contractual relationship with the hospital or medical institution to provide interpreters in order to comply with the mandate of Title VI. The agency is getting paid by the hospital, but they now want to profit a little more at the expense of the interpreter. When an agency has this plan of action to be more profitable, they direct their agents to generate the highest profit possible. This is when they resort to despicable practices like the ones described above.
It is important that we as interpreters understand the law, and recognize these horrible practices. It is also essential that we take action in two different ways: (1) Always turn down these agencies, and (2) Let the hospital know that their contractor agency is jeopardizing the hospital’s Title VI compliance by scaring away the professional interpreters because of low interpreting fees and disgusting practices such as these guilt trips. I am sure that hospital administrators will put an end to this “activities” very quickly.
I now invite you to share with the rest of us any experiences like the ones above that you, or another colleague had with an agency, and what action you took to stop this from happening again.
March 1, 2017 § 9 Comments
Many interpreters complain that clients do not want to cover their expenses; that they do not understand why we charge for costs separately when we are already asking for a well-deserved hefty fee. The complaining seems to include agencies and direct clients alike, and it makes many of our colleagues uncomfortable.
Interpreters dislike the subject because they do not how to charge fees and costs, or because they do not really understand why we must be paid for both of these items. As for the client, many agencies just do not want to pay because their business plan is to profit as much as they can get away with, and to keep the interpreter from the money for as long as possible, or for as long as the interpreter allows it. Direct clients have different reasons, but they can all be summarized in one: lack of knowledge. They do not know what the interpreter does.
As we just saw, they may have different reasons to dislike, and frankly avoid, paying for interpreter fees and costs, but most of their hesitation and reluctance to pay can be eliminated with some clarity and a simple system.
In the past, I have discussed the items we must consider when calculating our professional fee and what costs we need to pass on to our client. You can read these blog entries somewhere else in my blog. Today we will explore a system that will help you educate the ignorant client and will protect you from the Draconian one-sided “job opportunities” that some agencies put on your table.
The first thing I do when I am contacted by a serious client who wants to retain my professional services, is to find out as much about the assignment as possible: type of interpretation that will be required, subject matter, name of the individuals giving the speeches or presentations, dates when my work will be needed, duration of the project, place where the services will be provided, work conditions, equipment to be used, languages provided, name of the other interpreters already retained or prospective interpreters who are being considered for the assignment, and I always want to know what it I exactly that the client expects to be covered by my professional services.
After a good chat, and sometimes more than one when the project is big and the client needs to get the answers to some of my questions, I inform them that they will hear from me within 24 hours. I explain that they will receive an email with an estimate for the professional fees and costs I would charge for the assignment as presented to me. Then I get to work.
I already have a format that matches my professional style and personality. This gives me the organization and coherence needed to be able to explain what I do and how much I charge.
I suggest you develop your own format for your estimates, and as always, everything that I suggest in this entry, and anywhere else in the blog, is not intended as legal or financial advice; these are just mere suggestions that in no way guarantee you any result. If you need to know financial, legal, or other consequences, please retain a professional.
Whether you prepare your estimate form on your own, or with professional help, I strongly encourage you to at least include the following:
On a nice document, formatted to your taste as far as font size and style, letterhead and logo, and color of both, background and font, start with your document’s personalized title: Something like “Estimate of Professional Interpreter Fees and Costs Submitted to XX Corporation for the XX Conference in XX City from X date to X date”.
Next, inset an introductory section where you go into more detail about the service you would provide to the client. Something like this: “This estimate is submitted at the request of XX Corporation, with its address at XX Avenue in XX City, regarding professional interpreting services XX language<>YY language in XX City, on the following dates: from X date to Y date, during the XX Conference of XYZ Topic”.
On the next section of your estimate, you need to talk about your professional fees, so start by including a section title such as: “Professional Fees”, or “Professional Interpreter Fees”, or something similar. I would always include the term “professional” to underline the fact that, if you are hired, they would be retaining the services of a professional just like a physician or an accountant, not an unskilled laborer. Then, I would describe my work with words like: “My professional daily (or hourly) fees for simultaneous interpreting, consecutive interpreting, and sight translation (depending on the service you are about to provide) is $XX (per day or hour) for a total of XX days (or hours). The total amount would be: $XX (unless there are other interpreting fees for additional hours (days) as described below. The professional fee for hours of service in excess of 8 per day would be $XX per hour in XX amount of minute increments.” After that paragraph, you can add:
“This professional service includes (telephonic) (in person) interpreting at the convention center (hotel, plant, law office, etc.) Other than the professional tasks above, I will not provide any other services such as (answering phones, making tea, hussle for customers, technical support), or any other service that goes beyond interpreting services and the cultural adviser function implicit in conference interpreting. Under no circumstance I will drive a vehicle for you or any of your clients, customers, associates, etc.”
At this point you will be ready to move on to your “expenses section” of the document. Start with the most expensive ones that the client has to advance you or reimburse you for. I always start with transportation expenses: Airfare or train tickets. Maybe something similar to this: “Payment in advance for the flight from XX City to YY City and back”. If possible, do your research so you can include the total cost, including taxes and incidentals such as luggage, priority boarding, and similar services unless your frequent flyer status allows all those things for free. Always get suggestions based on the Airlines you want to fly, the airports you prefer, and the time of the day when flying is more convenient to your Schedule. Make sure to include something in case airfare or train ticket prices change because the client takes too long to approve the estimate and sign a contract. Saying something like this may come in Handy: “The ticket prices above are not guaranteed until purchased. For that reason, prices could increase. If this happens, it is your responsibility to advance the correct amount according to the price on the day the ticket is purchased”. You can also include your arrival time and your departure time from the city where the assignment will take place. This way the client does not get any ideas about putting you to work before you get there, or up to 10 minutes before your flight leaves. You know your clients, and everybody is different, but for long trips I would require a business or first class seat in order to get to work fresh instead of tired from the trip.
I would then insert my ground transportation expenses. Many interpreters do not include these expenses. They should. Your client needs to pay for your ground transportation back at home from your office to the airport, and back; for your transportation from the airport to the hotel, and back, at your destination, and from all trips to and from the hotel to the venue where you will be interpreting. I do not believe that you have to charge for a stretch limo, but do not use the airport shuttle or the subway either. Travel by Taxi, Uber, or something similar. Based on prior experience, include an estimated total amount for ground transportation, but explain to the client that this is an expense they will have to reimburse because at this time you have no way to know the exact amount of the expenses; unless you both agree to set a fixed amount ahead of time and that lump sum would be all you get. You may lose some money, you may end up with a little more than the expenditure, but at least you would include ground transportation in the same check with your fees and all other expenses.
Once you covered transportation, the next big expense is lodging. I would demand a room in the same hotel where the event is to take place, and I would never accept sharing the room with another person. No roommates, no motels of dubious reputation, not cheaper hotels outside the county an hour away from the venue. Besides the hotel room, I always ask for the internet service. As you know, must budget hotels include internet service (and breakfast) in the price of the room, but most top hotels (where you will be staying during the assignment) have an extra charge. The client must pay for it, as you will need access to the internet for professional reasons. I would insert something like this under “lodging expenses” on my estimate form: “Payment of hotel room for the following nights: XX, YY, and ZZ at ‘XX Hotel’ in XX City, plus any charges for internet access. As of today, the hotel rate for a single one bed room is $XX (plus taxes and internet service charges) but said amount is subject to change. If so, you must cover the hotel fare applicable at the time of the reservation”. You can also agree with your client that they will directly take care of the hotel and internet service. This is common in big events because the client already has a hotel group rate and they will just add you to the same package.
An estimate can include many other things, but there is at least one more expense that is usually forgotten and should be included in all estimates. I am talking about your Per Diem.
Meals during professional trips are expensive. Most venues offer costly restaurants, and many times interpreters have to eat at airports or order room service late at night when they finally finish work. These meals have to be paid by the client. In the United States, and in many other countries, the federal government has pre-set fixed Per Diem rates based on the particular city or town’s cost of living. In the United States, the IRS has a list on line for all towns and cities in the country, and the U.S. Department of State has the same thing for all destinations overseas. I usually inform the client that I have calculated my Per Diem based on said rates. It would be very hard for the client to argue against a Per Diem already established that is continuously adjusted and universally accepted. I would put the following under “Per Diem”: “I will receive as Per Diem, the daily amount established by the IRS for XX City. This amount for the year of XX is $XX per day, for a total of $XX for XX days.”
The next section of my estimate would deal with cancellation charges, and I would spell it out in detail, even if it turns repetitive, and ugly for a language lover. I would cover different possibilities because the more advanced the notice of cancellation, the better chances I will have to get my income on another assignment somewhere else; the closer to the date of the event, the more money I need to get as compensation from the cancelling client.
Expenses are different. Regardless of the advanced notice, a client would always be obligated to reimburse me for all expenses already made up to that time, including cancellation fees in those cases where an expense allows cancellation, but this will generate a penalty or fee. For this reason, it is always better to get part of the fee and expenses in advance. It is better to prepare a statement explaining the client how much money you will return (if applicable) than turning into a detective and chase the morose, and now uninterested client half way around the world to get paid and reimbursed.
I would include something along these lines:
Notice of cancellation XXX or more weeks before the event: No professional fees, but the client must reimburse me for all expenses already made, and for all expenses generated for returning the rest of the advanced payment to the client (because some banks charge for this service). Said amount will be deducted from the amount to be returned to the client if there are enough funds available. Otherwise, the client must provide payment for the amount in excess of the advanced payment.
Notice of cancellation XX or more weeks before the event: XX Percentage of the total professional fee, and all expenses already made, and for all expenses generated for returning the rest of the advanced payment to the client (because some banks charge for this service). Said amount will be deducted from the amount to be returned to the client if there are enough funds available. Otherwise, the client must provide payment for the amount in excess of the advanced payment…” And so on.
The next thing I include on my estimates is a table or a graphic with a summary of my fees and expenses, including totals. This makes it clear for the client. Besides the table, I would add the following so the estimate is crystal clear: “The client must pay the total amount indicated, unless there are any changes due to an increase on interpretation hours (days) or changes to any of the transportation or lodging prices. Please keep in mind that some taxes and additional charges are yet to be included, and they must be reimbursed to me as soon as I inform you of their existence”.
Then comes the terms of payment. This is crucial and when you spell it out for the client to see from day one, you are saving yourself some headaches and extra expenses due to late payments or disputed amounts. Payment should be prompt and non-compliance should carry consequences. How about something that brings up important points like these ones:
“The client must pay all professional fees and expenses as follows:
Advanced payment: Once this estimate is approved, the client will have 48 hours to make the advance payment, which will include XX percentage of the total professional fees, airfare (according to the applicable rate) hotel charges at the applicable rate (including taxes and internet service) unless the client directly pays for the hotel and related charges, including internet access. The advance payment must be in cashier’s check or by electronic transfer to my account. The remaining professional fees and expenses must be paid in full no later than XXX date. Any delays on this payment will generate a XX percent late payment interest”.
Finally, I would include the date and a place on the document for me and the client to sign as proof of agreement to the terms of this estimate. Like this: “Delivered to the client for review and acceptance on this date XX”, followed by both of our signatures.
Dear friends and colleagues, I believe that there is much to be done. We have to educate the direct client and identify and exclude corrupt greedy agencies, but we can also make our lives a little less complicated by adding some clarity to our charges. I have found that it is easier to explain my fees, expenses, and the scope of my professional services to those clients who have seen my estimate on paper. It allows them to understand and ask questions, and it gives us a road map to organize all those items that perhaps we have been paying for when in reality it is the client who has to cover them.
I hope that you find this explanation useful, and it motivates you to be more organized, assertive, and (because the contents of this blog post are not legal advice) to visit your attorney or accountant if you need professional help to develop your unique, tailor-made estimate of professional fees and costs. I now ask you to please share with the rest of you any tips you may have to make this process smoother and faster.